Approved hours become invoices, vendor bills, payroll files and margin.

• Own page

  Invoicing

   Available

  Invoices drafted from approved hours, each day on one invoice.

  • An approved day can be added to one invoice; voiding the invoice releases it
  • Split by purchase order; client payment terms; overdue reminders and statements
  • Each line carries the hours and rate fixed at approval
  • Invoice PDFs with your logo, sent from EkaSetu
  • Sent from EkaSetu with a secure view link; Sent, Viewed, Partially paid, Paid and Overdue
  • Statements with aging
  • Sales tax per state from your own rates, with the exemption certificate's reference on exempt invoices
  • Required fields per client; your remit-to on every invoice
  Read about Invoicing & Vendor Bills

• Capability

  Chain Billing

   Available

  Bill whoever pays, anywhere in the chain, and settle with sub-vendors from the same hours.

  • Bill any party above you, or split a placement's billing by percentage or amount per hour
  • Vendors accept or dispute invoices raised from their approved hours (self-billing)
  • Numbered charges to sub-vendors (fees, chargebacks, equipment), netted against their bill or paid separately
  Read about Chain Billing

• Capability

  Vendor Bills

   Available

  Sub-vendor bills compared with approved hours before you pay.

  • Compared line by line with approved hours at the agreed pay rate
  • Differences held for review, with the reason recorded
  • Vendors upload bills in their portal
  • Bills included in the QuickBooks files
  Read about Vendor Bills

• Capability

  Payments & Credits

   Available

  Payments recorded; mistakes corrected with numbered credit notes, not erased.

  • A payment across several invoices; credit on account; refunds
  • Numbered credit notes and adjustment invoices
  • The original invoice stays as it was issued
  • Statements per client

• Capability

  Margin

   Available

  The margin on every placement and every link, and why it changed.

  • Per placement and per vendor link, as hours are approved
  • Burden, commissions and referral fees (paid or received), and net margin per hour
  • Rate changes with their reasons and history
  • Owners and admins only; hidden from every other role

• Own page

  Payroll Exports

   Available

  Approved hours as files for your payroll provider.

  • Gusto, ADP Workforce Now, SurePayroll and a generic file
  • A payroll profile per W-2 consultant; a preview before export; export history
  • A payroll tax notice tracker: agency, period, amount, due date and owner
  • EkaSetu prepares the file; your provider runs payroll
  Read about Payroll

• Capability

  Accounting Exports

   Available

  Invoice and bill files to import into QuickBooks.

  • QuickBooks Online (CSV) and QuickBooks Desktop (IIF)
  • Invoices and vendor bills
  • Export history per company

   Planned A live QuickBooks Online connection that sends approved invoices and bills itself.

• Capability

  EkaSetu Payroll

   Planned

  Run pay inside EkaSetu with a payroll partner. Today EkaSetu prepares the files and your provider runs payroll.

  • Planned: W-4 and direct deposit details, pay runs, shadow runs beside your current provider before going live, then live pay
  • Planned: optional ADP and SurePayroll connectors on request
  • Planned: employer tax IDs kept encrypted, new states detected from worksites, and a guided registration checklist
  • No date; nothing here runs payroll today
  Read about EkaSetu Payroll

Related suites

• Time & ApprovalsEvery invoice line and bill check starts from an approved week.
• WorkforceRates and the vendor chain come from the placement.
• ComplianceLCA wage checks read the same pay rate that vendor bills and payroll files use.