One placement record that every suite reads and writes.

Role-based and item-level: every role sees only its slice.

• Owner, admin, manager, member, consultant and vendor roles; client contacts in the client portal; client approvers without an account
• Pay rates and margin for owners and admins only, checked on every request
• Item-level grants for signing documents and the evidence behind a signature
• Two-step sign-in for every account, with a reviewed recovery path if an authenticator is lost

 Planned Permissions per client, for staff who work one account.

Who changed what, and when, recorded with the change.

• Changes written in the same transaction as the change
• Sign-ins and failed passwords recorded
• Hash-chained histories for signatures and the Form I-9

Sensitive fields and files encrypted before they are stored.

• SSNs, passport, visa and document numbers encrypted at rest (AES-256-GCM)
• Documents encrypted on disk and fingerprinted
• Uploaded PDF templates rebuilt without active content

One digest per person, outside quiet hours.

• An email outbox with retries
• Timesheet reminders after a week ends and a daily expiry digest
• Quiet hours: 8 pm to 8 am in your company's time zone

Your people and placements, in from your ATS or spreadsheets.

• CSV or Excel (.xlsx) import for people and for placements, each with a downloadable template
• Re-import to update; the importer reports what it created and matched
• A preview of every row before anything is saved

Files out to accounting and payroll; your company's data out whenever you want it.

• QuickBooks Online (CSV) and QuickBooks Desktop (IIF) files for invoices and vendor bills
• Gusto, ADP Workforce Now, SurePayroll and generic payroll files from approved hours
• The owner-only company data export with a manifest

 Planned A live QuickBooks Online connection, and payroll connectors on request.

What needs attention, counted per role, with the next step on each line.

• Overdue approvals, missing weeks, unbilled hours and expiring dates on one dashboard
• A task queue per role: owners and admins, managers, consultants and vendors each see their own
• One line per item: who has it, what is due, and the action

Help from inside the app.

• Support tickets raised from Help, answered by the EkaSetu team
• Each ticket kept with its company and its history

Your company's own address (acme.ekasetu.com) and your logo on its sign-in page, approval pages and PDFs.

• Your company's own sign-in address
• Your logo on the sign-in page, client approval pages, invoice PDFs and timesheet PDFs
• Your logo only; the pages keep EkaSetu's own layout

Hours, margin, unbilled hours, receivables and payables aging, and headcount.

• Filters by date range, client or vendor where they apply, a totals row and a CSV download on every report
• Margin reports for owners and admins only

 Planned Saved views per role.

Your company's data, exportable by its owner.

• An owner-only export of the whole company
• A manifest with a hash per file
• Documents included in an AES-256 passphrase-protected ZIP, built in the background
• Documented format

Capabilities switched on per company; read-only with export when one ends, not a lockout.

• One module per suite (Workforce, Time & Approvals, Billing & Finance, Compliance, Documents & Signing), each active, on trial, read-only or off for your company, plus the Client Portal, off unless switched on; the core stays on for every company
• A trial that ends becomes read-only; exports keep working
• Limits per plan: active consultants, staff seats, signing envelopes a month, storage
• Set by EkaSetu when your company is onboarded, with every change in the audit trail; no prices published

Company rules that EkaSetu applies for you, once set.

• Approvals: the approver per placement, and a backup approver who steps in after the days you set
• Reminders: after a week ends, no more than one digest per person per day, nothing in quiet hours (8 pm to 8 am)
• Retention: a retention date and legal hold per Form I-9, with the purge after retention
• Modules: each module's state per company (active, trial, read-only, off) and its limits
• Overtime: the company's rule, with overrides per client and per placement

 Planned Approval thresholds as company policies.