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ProductsPayrollPayroll Exports & Tax Notices

Payroll files from approved hours today. EkaSetu's own payroll, being built.

Today EkaSetu builds the file your payroll provider runs, from the same approved hours that were invoiced, and keeps the tax notices in view. EkaSetu is building its own payroll: shadow pay runs first, beside your current provider.

  • Payroll Exports  Available
  • Payroll Tax Notices  Available
  • Direct Deposit  Coming soon
  • Shadow pay runs  Coming soon
  • Live pay with a partner  Planned

Payroll preparation

A payroll profile, then a file your provider accepts.

Set up a payroll profile per provider once: the pay schedule and the earnings codes. Each W-2 consultant carries a payroll ID. The export reads the approved weeks for the pay period and writes a file in your provider's import format; each format is confirmed with a real import when a firm first uses it.

Payroll profile Acme Consulting · semi-monthly · Gusto Set
Provider Gusto
Pay schedule 1st and 16th
Regular hours Code REG
Overtime Code OT · non-exempt W-2 only

Gusto, ADP Workforce Now, SurePayroll or a generic file; C2C and 1099 consultants are left out of the payroll file.

Preview and history

See the file before you send it, and every file after.

The preview lists each consultant's approved hours for the period, stops on errors that would break the import, warns about weeks still waiting for approval, and shows the totals. Every export is kept with who ran it and when, so a provider question has an answer.

Export preview Pay period 1 to 15 Oct 2026 · 12 W-2 consultants 1 week waiting
ConsultantREGOTStatus
Priya Nair80.00.0Approved
Marcus Lee72.04.0Approved
Sofia Alvarez40.00.0Week of 13 Oct waiting
Total192.04.0

Tax notices

Payroll tax notices tracked, not lost in a drawer.

Record each notice from the IRS, a state revenue office or a workforce agency with its period, amount, due date and owner, and see what is open. EkaSetu tracks them; it does not file or pay taxes.

Payroll tax notices Acme Consulting · 2 open Due this month
Open
2
Due by 31 Oct
1
Resolved
7
  • Texas Workforce Commission · Q2 2026 Rate notice · owner Ravi Menon $0.00 Due 31 Oct
  • IRS · CP136 · 2026 Deposit schedule · owner Ravi Menon – Open
  • IRS · 941 Q1 2026 Resolved 12 Aug $412.00 Resolved

EkaSetu Payroll Coming soon

EkaSetu's own payroll, built in steps.

Being built now: direct deposit details, kept encrypted with only the last four digits shown and bank changes held for a few business days, and shadow pay runs from approved hours beside your current provider, with no money moving. Planned, with no date: live pay through a payroll partner (tax calculation, deposits and filings), and optional ADP and SurePayroll connectors on request. Nothing here runs payroll today.

EkaSetu Payroll Being built · live pay has no date Coming soon
  1. W-4 details from onboarding The nonresident-alien question and the signed W-4 · today
  2. Direct deposit Encrypted, last four digits shown, changes held · coming soon
  3. Shadow pay runs beside your provider From approved hours; no money moves · coming soon
  4. Live pay through a payroll partner Tax calculation, deposits and filings · planned

Today: export files for Gusto, ADP Workforce Now, SurePayroll or a generic format; your provider runs payroll.

Works with

The same record, read by the next step.

Built on theEkaSetu Platform

Questions

Asked before a walkthrough.

Does EkaSetu run payroll today?

No. EkaSetu prepares the payroll file from approved hours, previews it, keeps every export, and tracks tax notices. Your provider (Gusto, ADP Workforce Now, SurePayroll, or any that imports a generic file) runs payroll. EkaSetu is building its own payroll: shadow pay runs come first; live pay through a payroll partner is planned, with no date.

Which hours go into the file?

Approved hours for W-2 consultants in the pay period, with regular and overtime split by the placement's overtime status. Weeks still waiting for approval are flagged in the preview and left out until approved. C2C and 1099 consultants are paid through vendor bills, not payroll.

What is EkaSetu Payroll, and when?

Pay runs built from the same approved hours. Direct deposit and shadow pay runs, compared with your current provider and with no money moving, are being built now. Live pay through a payroll partner, with tax calculation, deposits and filings, is planned with no date, as are optional ADP and SurePayroll connectors on request.

What about payroll taxes?

EkaSetu tracks payroll tax notices (agency, period, amount, due date, owner) so nothing is missed. It does not file or pay taxes; that stays with your provider and your accountant.

See a payroll file built from approved hours.

A 30-minute walkthrough with Acme Consulting's sample pay period: the preview, the export and the notices.

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