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See the whole chain, and what each link earns.

Client, end client, prime vendor, you, sub-vendor, consultant: one record with a rate on every link, and margin per link, visible to owners and admins. Timesheets, invoices, vendor bills and compliance dates are views of it.

  • Placements  Available

Vendor chain

Prime vendor and sub-vendor on one record.

Record who bills whom, from the client down to the consultant. Each link carries its own rate, so the chain reads the way your contracts do, and the margin shows where it is earned.

PlacementAnanya Rao at Northwind HealthActive
  1. ClientNorthwind HealthApproves hours from email
  2. Prime vendorCrestline PartnersBills the client$110/h
  3. YouAcme ConsultingBill $96/h · pay $72/h$24/h margin
  4. Sub-vendorMeridian Tech StaffingEmploys the consultant$72/h
  5. ConsultantAnanya RaoH-1B · Dallas
Week of Sep 29
40.0 h
Invoice
$3,840
Margin
25%

Pay rates and margin: owners and admins only.

Start a placement

A wizard that asks for what the record needs.

Client and end client, the vendor chain, bill and pay rates, dates and the approver; timesheets follow the company's week start. The pay type (W-2, 1099 or C2C) shapes the questions: overtime status is asked for W-2 consultants only.

Start a placement Step 4 of 6 · Rates Draft
Crestline bills Northwind $110.00 / h
You bill Crestline $96.00 / h
You pay Meridian $72.00 / h
  1. Consultant and client Ananya Rao · Northwind Health
  2. Vendor chain Crestline Partners as prime vendor; Meridian Tech Staffing as sub-vendor
  3. Pay type C2C through Meridian, so no overtime status
  4. Rates Margin $24.00 / h, shown to owners and admins
  5. Dates and approver Daniel Okafor approves from email

Rates and margin

Rate changes keep their reason and their history.

Change a bill or pay rate with an effective date and a reason; margin per link follows from that date. Hours already approved keep the rates that were fixed at approval. Pay rates and margin are shown to owners and admins only.

Rate history Ananya Rao at Northwind Health Owners and admins
EffectiveBillPayMargin
1 Oct 2026 · Annual increase agreed with Crestline$96.00$72.0025%
1 Apr 2026 · Extension signed$92.00$72.0022%
6 Jan 2026 · Placement started$90.00$70.0022%

Approved weeks keep the rates in force when they were approved; a later change starts from its effective date.

Import

Bring people and placements from your ATS.

Export a CSV from your ATS or spreadsheet, fill EkaSetu's template, and import people and placements together. Re-import to update what changed; the importer tells you what it created and what it matched.

Import placements placements-october.csv · 38 rows Checked
New
31
Matched
7
To check
2
  • Row 12 · Priya Nair Client Northwind Health matched by name Matched
  • Row 19 · Marcus Lee End date before start date Check
  • Row 27 · Sofia Alvarez Vendor Meridian Tech Staffing created New

Works with

The same record, read by the next step.

Built on theEkaSetu Platform

Questions

Asked before a walkthrough.

Who can see pay rates and margin?

Owners and admins only. Managers see placements and timesheets without rates or margin; consultants, client approvers and vendors don't see your bill rates, pay rates or margin. The code checks this on every request, not just on the screens.

Can a placement have more than one vendor?

Yes. One or more vendors above you (the prime vendor and any tier above it) and a sub-vendor below, each with its own rate; margin per link.

Do rate changes affect hours already approved?

No. Hours keep the rates that were in force when they were approved, so invoices and vendor bills already built on them don't move. A new rate applies from its effective date, and the change is kept in the rate history with its reason.

Do we have to re-enter data from our ATS?

No. Export people and placements from your ATS or spreadsheet as a CSV or Excel (.xlsx) file, fill EkaSetu's template, and import them. Recruiting stays in your ATS; EkaSetu takes over from the placement onwards.

See your own chain on one record.

A 30-minute walkthrough with your kind of placements and vendor chain, on sample data. No slides.

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